• Southampton School District’s Attendance Policy Regulations by Building High School General Procedures

    Attendance will be taken during each class period and compiled in a central location. It is the responsibility of the student to provide documentation for all individual in-school appointments (e.g. meeting with a guidance counselor, meeting with the school psychologist, etc.) that will prevent him / her from attending class. Students who enter school late with an unexcused reason, will be assigned administrative after-school detention. Furthermore, students who arrive to school after the end of 4th period will not be permitted to take part in any afterschool activities (athletic or otherwise).

    Minimum Attendance Requirement

    Students must attend a minimum of 85% of the time in order to be eligible for academic credit. In accordance with the ruling of the New York State Commissioner of Education, both excused AND unexcused absences will be used to calculate student eligibility for academic credit.

    a. Full Year Courses

    The minimum attendance shall be 85% or 153 periods per year (.85 x 180 = 153). Therefore, a student may be absent no more than 27 times per year per class. A student will be in violation on the 28th absence and course credit will be denied.

    b. Half Year and Physical Education Courses

    The minimum attendance shall be 85% or 77 periods per year (.85 x 90 = 76.5). Therefore, a student may be absent no more than 13 times per year per class. A student will be in violation on the 14th absence and course credit will be denied.

    c. Science, English, and Mathematics Lab Courses

    The minimum attendance shall be 85% or 230 periods per year (.85 x 270 = 229.6). Therefore, a student may be absent no more than 40 times per year per class. A student will be in violation on the 41st absence and course credit will be denied.

    d. Science Double Period Lab Courses

    The minimum attendance shall be 85% or 306 periods per year (.85 x 360 = 306). Therefore, a student may be absent no more than 54 times per year per class. A student will be in violation on the 55th absence and course credit will be denied.

    e. BOCES

    The District reserves the right to withdraw students from vocational courses at BOCES and deny credit at any time that they fail to maintain a minimum attendance rate of 85%.

    In each course, when a student exceeds the maximum number of absences, this student’s work will no longer be evaluated. A notation of W/F (Withdrawn / Failing) for all subsequent reporting periods and exams will be entered on the report card. For G.P.A purposes, the W/F will be calculated as a grade of 55. Students who have failed to meet the attendance requirements will be denied academic credit but will be responsible to complete assignments while they audit the course. The purpose of auditing a course is to enable the student to receive the necessary seat time to be eligible to take the regents examination or attend summer school. The student will forfeit his / her right to attend summer school for each course audited if he / she accumulates more than five (5) additional absences during the remainder of the school year. In addition, if a student auditing a course becomes a discipline problem, that student will be removed from the course and will become ineligible to take that course in summer school. Finally, if a student is eligible to take a regents examination, pursuant to Commissioner’s regulations, the score will be noted on the student’s permanent record.

    For students taking summer school, attendance is mandatory. Any student who misses more than two (2) sessions will be dropped from the program. This includes absences for any reason (i.e. illness, death in the family, etc.). Additionally, three (3) lates to any session will constitute an absence.

    Applicability

    1. This policy shall apply to each course independently.
    2. This policy shall apply to students with a handicapping condition unless otherwise noted in their Individualized Educational Program or 504 Plan.
    3. Students attending classes at other facilities, such as a BOCES center, shall be subject to the attendance policies at those other facilities. In addition, this policy shall apply for the portion of the students’ program for which they are enrolled at Southampton High School.
    4. Students who enter school after the first day shall have their attendance prorated. The number of days of attendance will be prorated using 85% as the minimum requirement. Notification letters will still stay on the district schedule
    5. Students who transfer from one class to another during the school year will have their class attendance transfer to the new class.

    Absences

    1. All absences from class will be covered by this policy. No distinction will be made between the classification of excused or unexcused when determining the total number of days absent from each course.
    2. Students absent from class less than 20 minutes will be considered late. Furthermore, every three (3) lates will equal one (1) absence.
    3. Students who are absent from class for more than 20 minutes shall be considered absent.
    4. Students shall not be considered absent when they are authorized by school officials to be somewhere other than in their regularly scheduled class. For example, if school personnel expects a student to report elsewhere during their regularly scheduled class time for such activities as meetings, conferences with school personnel, testing, physical exams, music lessons, or field trips, the student shall not be considered absent. It is the responsibility of the student and/or the designated staff member to provide the teacher with written documentation to attend these sessions before they are permitted to leave the class.
    5. Absences resulting from the student being assigned to alternative learning placement will not count as a class absence.
    6. Students who, for any reason, are removed from the Regular Attendance Register and placed on Homebound Instruction shall not be considered absent from their regular classes during that time.
    7. Any student with an unexcused absence / class cut will be subject to the following disciplinary action:

    1st cut = 2 blocks of administrative detention  Any additional cut = 1 day of ISS  Notification Sequence

    Administrators will make every effort to ensure that parents / guardians are notified according to the schedule of notification below. However, it is recognized that other forms of communication (progress reports, report cards, referrals, phone calls, etc.) also constitute official notification.

    The following refers to the notification process pertaining to the number of absences in a single course. A student may be notified several different times if excessive absences exist in more than one class.

    a.Full Year / Lab Course Notification

    At the 7At the 14thth absence a letter will be sent home informing the parent / guardian of the student’s attendance record. absence a letter will be sent home requesting the parent / guardian to contact the guidance counselor so that  

    a conference can be arranged.st absence a letter will be sent home requesting the parent / guardian to contact administration so that a  

    • At the 21
    • At the 28conference can be arranged.th absence (41st for Lab Courses / 55 th for Double Period Lab Courses) credit will be denied. A letter will be sent home requesting the parent / guardian to contact administration so that a conference can be arranged to ensure due process and consider the options for the student.

     

    b.Half Year / Full Year-Alternating Day Course Notification

    At the 6At the 10thth absence a letter will be sent home informing the parent / guardian of the student’s attendance record. absence a letter will be sent home requesting the parent / guardian to contact administration so that a  conference can be arranged.th absence credit will be denied. A letter will be sent home requesting the parent / guardian to contact  

    At the 14 administration so that a conference can be arranged to ensure due process and consider the options for the student.

    c.Verified Unexcused Absence (and Credit Loss) Notification

    For each verified unexcused absence (i.e. class cut) a letter will be sent home notifying the parent / guardian of the student’s verified cut and overall attendance record. This letter will also request the parent / guardian to contact administration so that a conference can be arranged. Personal contact initiated by the administration will occur at the administrator’s discretion.

    • At the 3rd verified class cut for a half year course credit will be denied. A letter will be sent home requesting the parent / guardian to contact administration so that a conference can be arranged to consider the options for the student. th verified class cut for a full year / lab course credit will be denied. A letter will be sent home requesting the  
    • At the 5 parent / guardian to contact administration so that a conference can be arranged to consider the options for the student.

    If contact between the parent(s) and the school is not made, the school may contact outside agencies for additional support in addressing the attendance problem. The parent(s) will have an opportunity to confer with the school staff; however, a conference with the parent(s) is not a prerequisite to denying academic credit to a student who has failed to meet the attendance requirements. The prime responsibility for the student’s attendance in class rests with the student.

    Appeals Process

    For catastrophic or extenuating circumstances only, a parent has the right to file a written appeal for review by the appeals committee. The appeals committee will consist of one administrator, one guidance counselor, and one teacher. The written appeal, including all supporting documentation, must be received by the building principal within ten days of the date of the loss of credit letter. The committee will then make a decision as to whether the student will continue as a regular pupil in the class or be placed on audit. Any further absence during the appeals process may result in dismissal of appeal and loss of credit. Intermediate School General Procedures

    Attendance will be taken during each class period and compiled in a central location within each school. It is the responsibility of the student to provide documentation for all individual in-school appointments (e.g. meeting with a guidance counselor, meeting with the school psychologist, etc.) that will prevent him / her from attending class. Furthermore, students who arrive to school after the end of 4th period will not be permitted to take part in any afterschool activities (athletic or otherwise).

    Minimum Attendance Requirement

    The Middle School attendance requirement is consistent with the District’s Attendance Policy. All students must attend each class a minimum of 85% of the time. This shall apply to all students in grades 5-8, unless otherwise stated on a classified student’s individual educational plan or 504 plan. All students taking courses for high school credit must maintain the minimum attendance requirements for students in credit bearing courses. In accordance with the ruling of the New York State Commissioner of Education, both excused AND unexcused absences will be used to calculate student eligibility for academic credit and/or grade level advancement. a. Full Year Courses

    The minimum attendance shall be 85% or 153 periods per year (.85 x 180 = 153). Therefore, a student may be absent no more than 27 times per year per class. A student will be in violation on the 28th absence and course credit will be denied. 

    b. Half Year and Physical Education Courses

    The minimum attendance shall be 85% or 77 periods per year (.85 x 90 = 76.5). Therefore, a student may be absent no more than 13 times per year per class. A student will be in violation on the 14th absence and course credit will be denied. 

    c. Science, English, and Mathematics Lab Courses

    The minimum attendance shall be 85% or 230 periods per year (.85 x 270 = 229.6). Therefore, a student may be absent no more than 40 times per year per class. A student will be in violation on the 41st absence and course credit will be denied. 

    d. Science Double Period Lab Courses

    The minimum attendance shall be 85% or 306 periods per year (.85 x 360 = 306). Therefore, a student may be absent no more than 54 times per year per class. A student will be in violation on the 55th absence and course credit will be denied.

    In each credit bearing course, when a student exceeds the maximum number of absences, this student’s work will no longer be evaluated. A notation of W/F (Withdrawn / Failing) for all subsequent reporting periods and exams will be entered on the report card. For G.P.A purposes, the W/F will be calculated as a grade of 55. Students who have failed to meet the attendance requirements will be denied academic credit but will be responsible to complete assignments while they audit the course. The purpose of auditing a course is to enable the student to receive the necessary seat time to be eligible to take the regents examination or attend summer school. The student will forfeit his / her right to attend summer school for each course audited if he / she accumulates more than five (5) additional absences during the remainder of the school year. In addition, if a student auditing a course becomes a discipline problem, that student will be removed from the course and will become ineligible to take that course in summer school. Finally, if a student is eligible to take a regents examination, pursuant to Commissioner’s regulations, the score will be noted on the student’s permanent record.

    For students taking summer school (for a credit-bearing course), attendance is mandatory. Any student who misses more than two (2) sessions will be dropped from the program. This includes absences for any reason (i.e. illness, death in the family, etc.). Additionally, three (3) lates to any session will constitute an absence.

    Applicability

    1. This policy shall apply to each course independently.
    2. This policy shall apply to students with a handicapping condition unless otherwise noted in their Individualized Educational Program or 504 Plan.
    3. Students who enter a class after the first day shall have their attendance prorated. The number of days of attendance will be prorated using 85% as the minimum requirement. Notification letters will still stay on the district schedule.
    4. Students who transfer from one class to another during the school year will have their class attendance transfer to the new class.

    Absences

    1. All absences will be covered by this policy. No distinction will be made between the classification of excused or unexcused when determining the total number of days absent from each course.
    2. Students absent from class less than 20 minutes will be considered late. Furthermore, every three (3) lates will equal one (1) absence.
    3. Students who are absent from class for more than 20 minutes shall be considered absent.
    4. Students shall not be considered absent when they are authorized by school officials to be somewhere other than in their regularly scheduled class. For example, if school personnel expects a student to report elsewhere during their regularly scheduled class time for such activities as meetings, conferences with school personnel, testing, physical exams, music lessons, or field trips, the student shall not be considered absent. It is the responsibility of the student and/or the designated staff member to provide the teacher with written documentation to attend these sessions before they are permitted to leave the class.
    5. Absences resulting from the student being assigned to alternative learning placement will not count as a class absence.
    6. Students who, for any reason, are removed from the Regular Attendance Register and placed on Homebound Instruction shall not be considered absent from their regular classes during that time.
    7. Any student with an unexcused absence / class cut will be subject to the following disciplinary action:

    1st cut = 2 blocks of administrative detention Any additional cut = 1 day of ISS

    Notification Sequence for Credit Bearing Courses

    Administrators will make every effort to ensure that parents / guardians are notified according to the schedule of notification below. However, it is recognized that other forms of communication (progress reports, report cards, referrals, phone calls, etc.) also constitute official notification.

    The following refers to the notification process pertaining to the number of absences in a single course. A student may be notified several different times if excessive absences exist in more than one class.

    a.Full Year / Lab Course Notification

         At the 7At the 14thth absence a letter will be sent home informing the parent / guardian of the student’s attendance record. absence a letter will be sent home requesting the parent / guardian to contact the guidance counselor so that
    a conference can be arranged.st absence a letter will be sent home requesting the parent / guardian to contact administration so that a  

    • At the 21
    • At the 28conference can be arranged.th absence (41st for Lab Courses / 55 th for Double Period Lab Courses) credit will be denied. A letter will be sent home requesting the parent / guardian to contact administration so that a conference can be arranged to ensure due process and consider the options for the student.
    1. Half Year / Full Year-Alternating Day Course Notificationo At the 6th absence a letter will be sent home informing the parent / guardian of the student’s attendance
    • At the 10record. th absence a letter will be sent home requesting the parent / guardian to contact administration so that a conference can be arranged.
    • At the 14th absence credit will be denied. A letter will be sent home requesting the parent / guardian to contact administration so that a conference can be arranged to ensure due process and consider the options for the student.

    c.Verified Unexcused Absence (and Credit Loss) Notification

    For each verified unexcused absence (i.e. class cut) a letter will be sent home notifying the parent / guardian of the student’s verified cut and overall attendance record. This letter will also request the parent / guardian to contact administration so that a conference can be arranged. Personal contact initiated by the administration will occur at the administrator’s discretion.

    • At the 3rd verified class cut for a half year course credit will be denied. A letter will be sent home requesting the parent

    / guardian to contact administration so that a conference can be arranged to consider the options for the student.th verified class cut for a full year / lab course credit will be denied. A letter will be sent home requesting the  

    • At the 5

    parent / guardian to contact administration so that a conference can be arranged to consider the options for the student.  

    If contact between the parent(s) and the school is not made, the school may contact outside agencies for additional support in addressing the attendance problem. The parent(s) will have an opportunity to confer with the school staff; however, a conference with the parent(s) is not a prerequisite to denying academic credit to a student who has failed to meet the attendance requirements. The prime responsibility for the student’s attendance in class rests with the student.

    Notification Sequence for Non-Credit Bearing Courses

    • At the 7th absence a notification letter will be sent home informing the parent / guardian of the student’s attendance record. th absence a letter will be sent home requesting the parent / guardian to contact the guidance counselor so that
    • At the 14

    a conference can be arranged.st absence a meeting between the parent / guardian and an administrator will be required. Medical  

    • At the 21 documentation for any related illness will be required at the meeting. A PINS petition and / or involvement from an outside agency will be considered. th absence a PINS petition and/or outside agency will be contacted if no medical documentation for a related
    • At the 28 illness is provided. The Principal will make the final decision regarding retention of the student regardless of academic standing.

    Appeals Process

    For catastrophic or extenuating circumstances only, a parent has the right to file a written appeal for review by the appeals committee. The appeals committee will consist of one administrator, one guidance counselor, and one teacher. The written appeal, including all supporting documentation, must be received by the building principal within ten days of the date of the loss of credit letter. The committee will then make a decision as to whether the student will continue as a regular pupil in the class or be placed on audit. Any further absence during the appeals process may result in dismissal of appeal, loss of credit (if applicable), and /or student retention. Elementary School

    General Procedures

    On the elementary level (grades K-4), attendance will be taken once at the beginning of each day.

    Applicability

    1. This policy shall apply to students with a handicapping condition unless otherwise noted in their Individualized Educational Program or 504 Plan.
    2. Students who enter school after the first day shall have their attendance prorated. The number of days of attendance will be prorated using 85% as the minimum requirement. Notification letters will still stay on the district schedule
    3. Students who transfer from one class to another during the school year will have their class attendance transfer to the new class.

    Absences

    1. All absences will be covered by this policy. No distinction will be made between the classification of excused or unexcused when determining the total number of days absent.
    2. Students shall not be considered absent when they are authorized by school officials to be somewhere other than in their regularly scheduled class.

    Minimum Attendance Requirement

    The Elementary Schools’ attendance requirement is consistent with the District’s Attendance Policy. All students must attend class a minimum of 85% of the time. This shall apply to all students in grades K-4. The school staff will discuss the importance of school attendance and offer assistance to parents and guardians of students who are excessively absent.

    Notification Sequence

    • At the 7th absence a notification letter will be sent home informing the parent / guardian of the student’s attendance record. th absence a letter will be sent home requesting the parent / guardian to contact the guidance counselor so that
    • At the 14

    a conference can be arranged.st absence a meeting between the parent / guardian and an administrator will be required. Medical  

    • At the 21 documentation for any related illness will be required at the meeting. A PINS petition and / or involvement from an outside agency will be considered. th absence a PINS petition and/or outside agency will be contacted if no medical documentation for a related
    • At the 28 illness is provided. The Principal will make the final decision regarding retention of the student regardless of academic standing.

    Consequences of Excessive Absenteeism at the Elementary School

    1. A doctor’s note may be required.
    2. A child must demonstrate competence for promotion to next grade level by performance on District’s standardized tests.
    3. Referrals will be made to outside agencies for additional support towards attendance problem.

     

     

     

Attendance Policy