Job Category
Clericals

Southampton Union Free School District is seeking a qualified candidate for the position of Senior Office Assistant – Spanish Speaking at Southampton High School.

The Senior Office Assistant – Spanish Speaking provides confidential clerical and administrative support to the Building Administration while serving as a bilingual resource for students, families, staff, and community members. The successful candidate will communicate effectively in both English and Spanish, coordinate office operations, maintain student and personnel records, assist with purchasing activities, and support the daily functions of the High School administrative office.

Position Details

Appointment Type: Provisional Civil Service Appointment
Location: Southampton High School
Salary: In accordance with the applicable Civil Service salary schedule.
Work Schedule: Full-time, 12-month position.

Responsibilities

• Compose, review, and process confidential correspondence and communications in English and Spanish on behalf of the Building Administration.
• Prepare, translate, and process letters, notices, forms, and other written communications in English and Spanish.
• Maintain and update My Learning Plan records for conferences, professional development, workshops, and in-service activities.
• Coordinate building-level purchasing activities, including preparing purchase requisitions, tracking purchase orders, maintaining procurement records, and communicating with the District Business Office and vendors.
• Assist with scheduling teacher observations and maintaining building calendars, meetings, and appointments.
• Maintain and audit student records in PowerSchool and other District information systems to ensure accuracy and compliance with District, State, and Federal reporting requirements.
• Assist with coordinating teacher and teaching assistant schedules, including summer school assignments.
• Provide administrative and clerical support to the Building Administration to support daily school operations.
• Respond to telephone and in-person inquiries from students, parents, staff, and community members in both English and Spanish.
• Perform general office duties including filing, scanning, photocopying, data entry, record management, and document preparation.
• Perform other related duties as assigned.

NOTE: This is a provisional Civil Service appointment. The successful candidate must apply for and participate in the next available Suffolk County Civil Service examination for this title. Permanent appointment is subject to Civil Service Law and Suffolk County Civil Service Rules.

Qualifications

• Ability to communicate fluently in English and Spanish, both verbally and in writing.
• Graduation from high school or possession of a high school equivalency diploma.
• Meets the minimum qualifications established by the Suffolk County Department of Civil Service for the title of Senior Office Assistant – Spanish Speaking.
• Previous clerical, administrative, or customer service experience preferred.
• Experience in a school district or public sector setting is preferred.
• Proficiency with Microsoft Office applications and the ability to learn District software systems.